Valencia Elementary School

Home and School Club - officer duties

Duties of Officers of the Home and School Club (verbatim from our bylaws).

President

The President shall coordinate the work of Directors and committees of the corporation to promote the mission of the corporation.  The President shall preside at all meetings of the corporation and the Board of Directors.  The President shall be a member ex officio of all committees except the Nominating Committee.  The President shall maintain a list of committee chairs and calendar of events.  The President shall approve all disbursements.  The President can not be related by blood or marriage or reside in the same household as the other authorized signers for corporation’s financial accounts.  The President shall perform such other duties as may be prescribed in these bylaws or assigned by the corporation.

Vice President

The Vice-President shall act as aide to the President and in his/her absence, shall act as President.  The Vice-President shall coordinate and manage fundraising.  The Vice President will receive and review all bank statements and forward them to the treasurer for reconciliation.  The Vice-President shall perform such other duties as may be prescribed in these bylaws or assigned by the corporation.

Recording Secretary

The Recording Secretary shall keep an accurate record of proceedings of the Board of Directors and the General Meetings, and shall be prepared to refer to the minutes of any previous meeting.  The Recording Secretary shall prepare a summary for the President of all unfinished business.  The Recording Secretary shall perform such other duties as may be prescribed in these bylaws or assigned by the corporation.

Corresponding Secretary

The Corresponding Secretary shall conduct all necessary correspondence of the corporation and shall be responsible for sending out notices of the corporation’s meetings and special events sponsored by the corporation.  Perform such other duties as may be prescribed in these bylaws or assigned by the corporation.

Treasurer

The Treasurer shall pay all bills approved by the President or designee upon receipt of a duly authorized request and receive all monies for the corporation and deposit same in the name of Valencia Elementary Home and School Club in a bank approved by the Board of Directors.  The Treasurer shall keep an accurate record of all receipts and disbursements.  The Treasurer shall present a written report at each meeting or at the request of the Board of Directors.  The Treasurer shall keep the membership informed of expenditures as they relate to the budget adopted by the corporation.  The Treasurer shall present a fund balance statement at every meeting of the corporation and the Board of Directors and at other times when requested by the corporation.  Perform such other duties as may be prescribed in these bylaws or assigned by the corporation.

Volunteer Coordinator

The Volunteer Coordinator shall organize room parents for each classroom.  The Volunteer Coordinator shall distribute volunteer forms and collect volunteer information for all Committees.

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